Special Olympics
Loudoun Virginia
Area 14
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Equipment / Uniform request
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Special Olympics Area 14: Warehouse / Equipment Procedures
Process for Seasonal Equipment Check-Out:
• Equipment Manager will contact coaches 1 month prior to start of season regarding expected need for equipment
• Coaches will respond to Equipment Manager with known equipment needs (i.e., uniforms, sports equipment, safety gear & supplies, new equipment needs) &
to schedule a date for equipment pick-up / check-out
• Equipment Manager will contact Council for approval on any new equipment needed.
• Once approved, new equipment will be purchased.
• Equipment Manager & Coaches will meet at scheduled time for equipment pick-up / check-out.
• Any additional equipment needs for the season will be coordinated with the Equipment Manager.
• Coaches will contact Equipment Manager at the end of the season to schedule time for equipment drop-off / check-in.
• Coaches will report any damaged equipment or known equipment needs for next season at time of equipment drop-off / check-in.
Every attempt should be made to schedule Equipment Check-Ins or Check-Outs with the Equipment Manager. If the Equipment Manager and Coach are unable to
coordinate schedules, or for last minute needs before Tournament or Championships/ Games the following process should be adhered to.
• Special Olympics Coordinator should be contacted to set up meeting.
• If Special Olympics Coordinator can not be reached, the Adaptive Recreation Supervisor should be contacted.
• Adaptive Recreation Specialists may be asked to meet the Coach for the equipment check-out.
• All equipment checked-out will be logged on the “Equipment Log Form”, dated, and signed by the Specialist the Coach.
• Specialist assisting the Coach will follow-up with Equipment Manager with an e-mail reporting meeting day/time & equipment checked-out.
CONTACT LIST
Equipment Manager: TJ DeLitta
571-233-8336 (work cell) 540-454-1216 (personal cell)
571-252-2140 (desk) 540-751-0237 (home)
Special Olympics Coordinator: Caitlin Marcotte
703-777-0438 (desk)
571-233-0554 (cell)
Adaptive Recreation Supervisor: Maria Auger
703-771-5013 (desk)
571-233-1729 (cell)
Adaptive Recreation Specialists Shayle Cavalli Jennifer Gibson
703-771-5010 (desk) 703-737-8837 (desk)
571-233-3593 (cell) 571-233-0886 (cell)